Wedding Planning

Wedding Planning by Virtually Clare

Congratulations on your engagement and now the wedding planning starts!

Do you need help with the on the day coordination for your special day?  Or would you prefer someone to help you with the wedding planning and the day itself?  With many years of experience in the wedding industry, I would be delighted to help you with whatever you decide you may need.  You may just need a little hand-holding or someone to take the reins and help you organise the whole day. Whatever your needs, I am here to help.

Please contact me to have a chat – I will be delighted to help.

On the day coordination and wedding planning

  • On-site on the wedding day from early morning until the evening
  • Coordination of suppliers’ deliveries
  • Setting up
  • Liaising with the caterer and the laying up, florist, photographer, musicians, dj to ensure that everyone is familiar with the schedule for the day
  • Styling tables
  • Ensuring that all suppliers are familiar with the venue and where to park, unload etc.
  • Ensuring that the schedule for the day is kept to and liaising with the caterers if there is a delay
  • Acting as master of ceremonies if needed
  • On hand all day to trouble shoot and help when and where needed
  • Ensure that guests adhere to the venue policies re noise etc

On the day plus one

  • As above but on hand the prior to the wedding day to help with the venue setting up and styling and supplier coordination
  • Help with the takedown on the following day

On the day plus more

  • As above but on hand in the months leading up to your wedding day
  • Help with venue and supplier recommendations
  • On hand for supplier meetings
  • Liaise with all suppliers in the leadup to the wedding day
  • Advice and help with all aspects of organising your wedding day to ensure that you are able to enjoy it!

Please contact me to discuss the fees for each of these options.

Good luck and I look forward to hearing from you!


“We are delighted to make this recommendation for your outstanding work in organizing our Brunch for our nephew’s wedding in England in September.  As you know, we live in the US so we needed someone on the ground to put together all the elements of the event from obtaining the caterer who served a fabulous Brunch to making sure that the Brunch went smoothly.  We found you to be helpful, personable and highly efficient.  We also observed your very fine work the previous day at the wedding. We have no hesitation in recommending you to anyone looking to organize a wedding or such an event”

Skip and Deirdre Snyder


“If you have a wedding, event or anything that needs organising – USE CLARE!”
Clare stepped in with about 4-months of planning to go and I can honestly say we would not have had the wedding of our dreams without her, and she made the whole process easy and allowed us to have a lot of fun. She immediately jumped in and linked up with the venue, band, caterer and all the other vendors we contracted (dance floor, lights, photo booth, etc.).
At Bridwell, we had around 40 people staying there and it’s a bit like renting a large Airbnb. You are in charge of everything…which can be a bit overwhelming when the 40 people are travelling from the US (I’m American), and you are still getting everything ready for the big day. Clare was there to help check everyone in and was able to give us the lay of the land so we could help with anything needed.
On the big day, Clare was simply amazing! She coordinated all the vendors, communicated with the guests so there was no confusion was amazing to myself and Ashley (my wife!) – she knew when to pull aside and when to let us crack on and have a great time.
I would STRONGLY recommened using Clare for a wedding – but also for anything to do wth organising a large event. She’s a lovely person and allowed us to have the best day of our both of our lives”
Scott Snyder and Ashley Sanderson

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